It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. You should receive a response withinone week of submitting the request for review. You must submit your evidence within FOUR WEEKS of submitting your EC. Appeals should be submitted within 10 working days of receiving your outcome. Note that you can only self-certify if you submit your claim before the assignment deadline. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. What qualifies for extenuating circumstances? endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. EMC The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication You can make an EC claim through Portico. Your claim will be considered by your department. Were led by studentsand that means youre in charge. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. . You can find further details in UCL's Self-Certification Policy. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Step 2: gather the relevant evidence for your application. If the request is accepted, the student may be granted an extension. EMC Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Other universities may prefer to meet with you in person to decide how to move forward. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. All coursework, projects and dissertations must be submitted. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Source: Kyle Loftus/Unslash. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. The receiving office will forward your form confidentially to the appropriateperson. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. After that, it is your work, and we normally see it only in our capacity as examiners. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. ECs are designed for emergencies. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. However, you have the right to appeal your results via theAcademic Appeals Procedure. You can find a guide to submitting your claim on Portico on the UCL website. Take a look in your student handbook to find the extenuating circumstance procedure. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. %PDF-1.6 % Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. HPpuVru0 Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. /Tx BMC Ifyou are still unhappy after the review, you. are met, they are able to apply for further extensions using this process. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. If youre struggling with situations beyond your control, extenuating circumstances could help. Read the Extenuating Circumstances regulations before completing this form.2. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Students' Union UCL is an organisation that exists to make more happen. Short-term support for illness, bereavement or other unexpected emergencies. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Check if your circumstance meets the grounds for EC. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Our events are designed to help you meet people, try new things and have fun. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . EMC You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. You can find a guide to submitting your claim on Portico on the UCL website. UCL have a Self-Certification Policy in place for the 2022/23 academic year. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. You should receive a response withinone week of submitting the request for review. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. EMC butler county election office phone number / . If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Enjoy! Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. HA Cha c sn phm trong gi hng. University is a big, exciting place. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. It is your responsibility to ensure that the work is submitted on time. Any claims submitted after the assessment has started must be accompanied by evidence. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This step-by-step guide will clarify how to do that. It is your responsibility to ensure that the work is submitted on time. You should be informed of the mitigation decision within one week of the EC Panelmeeting. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. The source should always be stated below the table/figure. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Applying for an EC STEP 1. Our job is to make sure you feel supported every day. This may affect the type of mitigation that is available to you. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. After youve applied, youll need to wait for the decision. You can only defer time-limited assessments (e.g. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Letter from your doctor or medical practitioner). If you had a SoRA extension, please state the date after the SoRA extension was granted. What qualifies for extenuating circumstances? Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Non-IOE students should refer to their own faculties for EC advice. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. '!g^ You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. However, you will need to explain why you didnt submit your EC on time. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. We may be able to support you better through the wider Student Support Framework. hbbd```b``K@$Xa7X)"+! However, you have the right to appeal your results via the. Not submit your assessment at the usual time, but have an opportunity . 0 You must proof-read and correct all errors. Luckily, extenuating circumstances are there to support you during these situations. On the application form you will be asked to state your deadline this should be the most recent deadline. We are not able to process ECs or respond to queries that are submtited by non-IOE students. You can find the Extenuating Circumstances form here. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. 'Extenuating Circumstances' are events that are . Examination stress is a common experience and not usually considered an extenuating circumstance. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. If your evidence isnt written in English, you must provide a notarised translation. Usually, you apply through your subjects department. You can still submit an EC as long as its before your formal results are published at the exam board. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. /Tx BMC EMC exams) to the next assessment period. *'"&0M" f? Victim of crime :Police/crime report - a crime number alone isnotacceptable. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. wide range of UCL support services are available for you, too. Please be patient. From a casual class to captaining a competitive club, live an active lifestyle with us. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. You can find information about the Extenuating Circumstances procedure in your student handbook. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If you had previous extensions for the same assessment, state the most recent deadline. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Is the claim supported by appropriate evidence? Here are three students sharing their experiences of applying for financial support from us. EMC Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. What would you like the Union to do? University Way The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. EMC endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier.
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